What Is A Privacy Statement? – A Beginner’s Guide For 2025

Are you looking to create a privacy statement for your business?

A privacy statement is essential because it helps your website to comply with various regulations and laws that protect people’s rights.

The document must include the various ways you collect your users’ data and how you’ll use customer data. This builds trust among users and helps them stick with your organization.

In this article, let’s take a detailed look at why you’ll need a privacy statement and how to easily create one for your website.

What is a Privacy Statement?

A privacy statement, also known as a Privacy Policy, is a document that explains how a business collects and handles the customer’s data. It also explains the reasons for collecting data, the data’s purpose, and how the data will be used.

As a business owner, if you have a website that collects customers’ information, having a privacy policy on your website is essential.

Rules and regulations worldwide make it mandatory for website owners to have this document on websites to collect customer data.         

According to the California Consumer Privacy Act (CCPA) and General Data Protection Regulation (GDPR), websites that do not have a privacy statement are subjected to heavy fines.

What to Include in a Privacy Policy?

A privacy policy should include the following points: 

• Complete Details:- The owner of the website should be identified clearly at the beginning of the privacy statement. If this is an individual, then their full name, website, and application should be mentioned.
• Effective Date of the Policy:- Specify when the policy comes into effect. This is the day when the terms of privacy policy become a lawful obligation under privacy legislation.
• Customer Data Collected:- Customers are becoming very concerned about data-collecting practices. A business should describe its data collection procedures and the kinds of data it gathers in order to build mutual trust and respect.
• How the data is used:- A business should be transparent about how it uses the information it obtains from customers.
• Data Storage and Protection:- A crucial component of providing consumer assurance is protecting their data. It also affects how a business adheres to particular privacy regulations to protect the information. 
• Any Tracking Tool Used:- Declare which tracking technologies are used by your website to gather user data. Web trackers can be used legally, but companies still need to abide by rules and guidelines. 
• Third-Party Access:- The privacy statement should outline how third parties will gain access to client information.
• Opt-out clause:- Users have the option to remove or withdraw their information from the company’s data-collecting procedures by using an opt-out clause. Another term for opt-out is consent withdrawal.

Now that you know what a privacy statement should include, let us learn why a privacy statement matters in today’s digital world.

Why Privacy Statement For Website Matters?

There are many reasons why digital privacy is important; the most important are the changing laws and regulations around the world. To understand, here are a few key points:

• Personal Security: It will help to protect data and prevent financial fraud, identity theft, and other cyber crimes. 
• Trust and Transparency: Data privacy will help to build trust among customers. They will feel confident if their data is handled with care and respect.
• Control of Data: Customers or individuals can control their information online. It will help them make informed decisions when giving their consent.
• Data Protection: Maintaining privacy will ensure the information is safe against unauthorized misuse.
• Cybersecurity: Privacy Policy will continuously strengthen against any cybersecurity attack.
• User confidence: If the users feel their data is used correctly and securely, it enhances their trust towards the organization.

In short, by keeping users’ information safe and being transparent, privacy statements help to build trust and keep users’ trust in your organization.

Privacy Statement Examples

Privacy policies play a major role in your website. Let’s take a look at some of the popular privacy statement examples.

1. Cyberchimps Privacy Policy Example

2. DealFuel Privacy Statement Example

3. WP Legal Pages’s Privacy Statement

4. Humcommerce’s Privacy Policy Example

How to Create a Privacy Statement?

After understanding the importance, are you considering creating a privacy statement for a website? 

If you answer yes, then creating a privacy statement is a simple process. 

Manually creating a privacy policy or disclaimer can be a tedious task that consumes a lot of time.

This is where tools like the WP Legal Pages plugin come in.

Introducing WP Legal Pages- Free Privacy Statement Generator

WP Legal Pages is a free privacy statement generator for WordPress that lets you create any legal page in just a few clicks.

It helps to create a professional privacy policy customized according to your business needs and geographic location.

WP Legal Pages offers 30+ ready-to-use policy templates that help you quickly create various legal pages for your website. 

Some of the popular templates include Privacy policies, Terms and conditions, Refund policies, Disclaimers, About us, and many more.

Key Features of WP Legal Pages Plugin:

With over 6,39,414 downloads, WP Legal Pages offer more than 30+ legal pages. Many Bloggers, Affiliate marketers, and eCommerce companies use WP Legal Pages because of the following features.

• Privacy Policy Announcement Banner: An announcement banner popup when there is a change or an update in your legal pages. 
• Age Verification Popup: The age verification popup ensures that your users are old enough to browse your website content.
• Cookie Consent Bar: A cookie consent bar lets visitors know about the cookies you use and the data you gather.
• Quick Setup Wizard: The guided wizard user interface makes the procedure straightforward by guiding you as you add the required components to your policy pages.

WP Legal Pages plugin makes creating and managing legal documents on your WordPress website easier.

Installing WP Legal Pages Plugin

From your WordPress Dashboard, click on Plugins > Add New.

Search for WPLegalPages in the search bar.

Click on the Install Now Button.

Activate the WP Legal Pages plugin by clicking the Activate button.

Once you have activated the plugin, you can access it directly from the Dashboard.

How to Create a Privacy Statement for a Website

From your Dashboard, click WPLegalPages and click Accept to create your legal pages.

To create a Privacy Policy for your website, click Create Legal Page from the WP Legal Pages menu.

Now, you will be able to see four templates that are available in the free version. Click on the Standard Privacy Policy option to create a Privacy statement for your website.

Fill in the Basic Details and click Next.

Select the appropriate section for your legal policy, then click Next.

Your Privacy Policy Template Preview is ready.

Click on the Create and Edit option to edit or add any additional information to your privacy policy.

After you have made the necessary changes, click on Publish.

That’s all! With just a few clicks, your data privacy statement is ready.

FAQ

Conclusion

Having a privacy policy on your website is an excellent practice to strengthen your website and build trust. Also, it is an easy way to protect against any legal trouble coming your way.

Non-compliance with laws can result in heavy fines and written notices.

Hence, we recommend using the WP Legal Pages plugin to create a Privacy Statement that will help you stay legally compliant and help draft a unique privacy statement for your websites within minutes with its customizable features.

If you liked reading this article, don’t forget to read our other engaging articles:

• Do I Need A Privacy Policy On My Website? – Guide To Create One
• The Ultimate Guide To Creating Medical Disclaimer Effortlessly
• Navigating Global Data Privacy Regulations: What You Must Know

Are you excited to create legal pages for your website? Grab WP Legal Pages now!